Terms and Conditions

The Smart Ageing Prize (the Challenge) is run by the Active and Assisted Living Programme (AAL) with the support of Nesta Enterprises Limited (NEL), a wholly owned subsidiary of Nesta.

Please read these terms and conditions carefully before submitting an entry. By submitting an entry, you accept these terms and conditions and agree to comply with them.

1         Participating in the Challenge

To submit an entry to the Challenge you must be at least 18 years old. Employees of AAL and/or NEL, other individuals working on the Challenge, and their immediate families, are not eligible to enter. You may make more than one entry to the Challenge as long as they are substantially different.

Entries received by the relevant deadline will be assessed against the relevant entry criteria set out on the Challenge website. Late or incorrect entries and entries in languages other than English will not be accepted. We are not responsible for entries which are lost, incomplete, damaged or late due to computer, network or telecommunications failure based on third party telephone or data networks.

Eligible entries will be assessed against the relevant judging criteria set out on the Challenge website. Entries may be shortlisted and asked to complete further challenges as described in the promotional materials. Performance will then be assessed against the relevant judging criteria. Participation in challenges, tests and other events are a condition of participation in the Challenge.

Travel costs for the top 15 finalists attending the Academy event in July in Brussels will be covered by the AAL Programme (500 € per persons, up to 2 persons per organisation).

All communication between you and us in relation to the Challenge must be in English. If you don’t respond within 14 calendar days, or if you subsequently withdraw or are withdrawn from the Challenge for any reason, we may select another entry in your place, but are not obliged to do so.

The judging panel will be composed of international experts in the field of ICT for ageing. The judges’ decision about eligibility, shortlisting and the prize award, including the validity of any claims and data submitted, is final. Correspondence will not be entered into. The judges may at their sole discretion decide not to award the prize where no entry meets the relevant criteria.

The prize award must only be used in ways that will allow the development, finalization and marketing of the winning solution. AAL reserves the right in its discretion to impose additional conditions if the Challenge has not resulted in sufficient public benefit or to comply with other legal requirements. The prize will be paid in euros and the prize winner is responsible for payment of tax and other charges in relation to the award of the prize. The prize will be an 3 awards of €35,000 €10,000 and €5,000 (to total €50,000) to be communicated in the occasion of the 2020 AAL Forum, taking place in Nice (France).

We reserve the right at our sole discretion to refuse any entry or to make no award if none of the entries meet our required standards. We may also vary the form or substance of the Challenge (including deadlines, event dates and the number of entries selected for each phase) as we deem appropriate in the circumstances to ensure the success of the Challenge. We may also suspend or withdraw the Challenge if funding is withdrawn or we judge that the Challenge will no longer achieve its aims. We reserve the right at our sole discretion to remove you from the Challenge if you do not comply with these terms and conditions, if you cheat or behave in a way which is disruptive, inappropriate or potentially dangerous, if you fail to participate fully or do anything to damage the reputation of NEL and/or AAL and/or our partners.

We reserve the right to vary these terms and conditions at any time. Variations will take effect from the date they are posted on our website so please check regularly to see the current version (notifications to the registered participants via email might be used by the organizers).

2 Your promises to us

To participate in the Challenge, you must:

  • satisfy the relevant eligibility criteria and ensure that all information submitted by you is true, accurate and complete. We reserve the right to ask for additional evidence of claims made by you, to validate claims by any means we see fit and/or to reject claims at our sole discretion;
  • submit a proposal which is your own original and unpublished idea and not copied from anyone else;
  • have, or will obtain, all authorisations, consents and permissions necessary to submit your entry, carry out your proposal and comply with these terms and conditions;
  • ensure that your entry will not infringe any intellectual property or other third party rights or breach any contractual obligation. We may withdraw your entry if we receive notice that it infringes any third party rights;
  • act lawfully, ethically and in good faith and comply with the rules of the Challenge and any relevant laws, regulations, guidelines and codes of practice;
  • comply with our reasonable instructions while participating in the Challenge, including in relation to health & safety and security.
  • If you are entering as part of a group or team, the person completing the entry form is responsible for making sure that other team members comply with these terms & conditions.

3 Intellectual Property Rights

You will retain your intellectual property rights in your entry to the Challenge. AAL and/or NEL reserves the right in its discretion to impose additional conditions if the Challenge has not resulted in sufficient public benefit or to comply with other legal requirements.

4 Use of Personal Information

We will use any personal information which you provide in your application, including your personal details and the personal details of your team members, to process your entry to the Challenge and to administer the Challenge.

We may share the personal information with AAL who we are working with to deliver the Prize. If you are successful in the Challenge we will share your information with AAL so that they can enter into an agreement with you for the provision of the prize award. We may also share the personal information with the Challenge judges who help us administer the Challenge, as well as our Challenge partners who help us to run the Challenge for example by assisting with due diligence checks or providing non-financial support. Details of these judges and partners will be available on the Challenge website when these are confirmed.  We may share your information with other organisations that help us to deliver the Challenge but we will let you know more about this (including the identity of those organisations) before we do so. Our legal basis for sharing your information with our partners, judges and others who help us run the Challenge is to pursue our legitimate interest of being able to work collaboratively with other organisations and individuals to operate and administer the Challenge and any associated events or activities.

We currently use a third party platform, Submittable, for submission of entries to the Challenge. Submittable are based in the United States and that may involve your information being stored and processed outside the European Economic Area (EEA). Submittable comply with the EU-U.S. Privacy Shield Framework and we remain the controller of your personal information in this arrangement – Submittable only processes your personal information in line with our instructions. Please see the Submittable privacy policy for more information. In using Submittable we are pursuing our legitimate interest to use third party technology to achieve greater efficiency within our organisation.

Please see our Privacy Policy for more information about how we may use personal information.

5 Publicity

NEL, AAL and our partners may carry out publicity and promotion for the Challenge and publish our research and evaluation in relation to the Challenge. You agree, and you confirm that your team members agree, to the use of each of your organisation names and a summary of your proposal in promotion and publications in any media and online. Before publication, we will take into account your concerns about confidentiality and intellectual property rights in your entry. NEL may ask you and your team members to support and/or participate in promotional activities related to the Challenge on reasonable notice.

Any public statements made by a shortlisted entrant or winner in relation to the Challenge must acknowledge the support of AAL and NEL and must be approved in advance by NEL.

6 Limitation of Liability

To the extent permitted by applicable law, NEL, Nesta and AAL exclude all liability for any direct or indirect loss or liability, costs, claims, taxes, charges or expenses arising from your participation in the Challenge or your reliance on statements made or advice given by us, our partners or contractors. If you submit any materials or items as part of your entry to the Challenge, this is at your own risk. Nesta and/or AAL give no undertakings to keep safely, maintain or return any materials or items.

Without prejudice to Clause 1, you acknowledge that the Challenge is run by AAL with support from NEL, and that neither NEL nor Nesta is responsible in the event that AAL does not deliver any prize award or pilot or develop a winning entry. Any queries or claims (if any) in relation to payment of a prize award should be made to AAL whose details are set out below.

Without limiting Clauses 6.1 and 6.2 our maximum liability to you in connection with the Challenge (if any) is limited to €500. Nothing in these terms and conditions excludes or limits our liability for death or personal injury caused by negligence or fraudulent misrepresentation made by us.

7 Governing Law and Jurisdiction

These terms and conditions shall be governed by and interpreted in accordance with the laws of Belgium and you hereby submit to the exclusive jurisdiction of the Belgian courts.

Active and Assisted Living Programme is run by The IVZW AMBIENT ASSISTED LIVING, with registered office at 1000 Brussels, Luxemburgstraat 3 bus 1, registered with the enterprise number 0894.588.636 (AAL)

Nesta Enterprises Limited is a limited company registered in England and Wales with company number 08580327 and its registered office at 58 Victoria Embankment London England EC4Y 0 DS

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