- What kind of information do we collect?
Sign-up details: If you register or sign up for events, we will ask you for personal information such as your name, email address, occupation and other contact details such as a contact phone number.
Application details: If you apply to enter the Smart Ageing Prize, we may ask for more detailed information which we will use to process your application, including details of your team if relevant, and you will be asked to agree to specific terms and conditions at the time of making the application.
Enquiries: If you submit an enquiry about the Smart Ageing Prize we will ask for your name and contact details including telephone and email address.
Feedback and surveys: We may also ask you for feedback about the Smart Ageing Prize or Nesta or to complete surveys.
Research: If you agree to work with Nesta in relation to any research we are conducting we will ask you for your name and contact details, occupation and may ask for further information about you as may be relevant to the particular research you are participating in.
Your posts and communications: If you post content or communicate via the site, we may also ask for your name, occupation and the organisation you may work for. We also store and monitor your content and communications.
- What do we do with information we collect and what is our legal basis for this?
Third party processors: As is indicated below, we may use third party platforms and processors to deliver newsletters, process applications, event registrations, process payments, process surveys, and process any request to update your data contact preferences. In using these third parties we are pursuing our legitimate interest to use third party technology to achieve greater efficiency within our organisation. To balance our interests against yours, we have taken steps to ensure these third parties maintain appropriate technical and organisational measures to keep your personal information secure.
Events: If you register to attend a Smart Ageing Prize or Nesta event we will use your personal information to process your application to attend the event, take payment, if any, for our administration and management of the event and to send you any updates or information regarding the event. Our legal basis for doing so is to fulfil the agreement with you for your attendance.
We use Google Forms, CVent and Eventbrite as registration systems for many of our events and their servers are based in the United States (U.S.) and may store and process your information outside the European Economic Area (EEA). Both CVent and Eventbrite comply with the EU-US Privacy Shield Framework. If you wish to know more please see https://policies.google.com/privacy http://www.cvent.com/en/privacy-policy-global.shtmlhttps://www.eventbrite.com/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=en_US
If you buy a ticket for an event, or make a purchase via the website, we will use third party payment processing organisations to take your payment. These organisations will be the data controller of your information for the purpose of processing the transaction and may involve your information being processed outside of the EEA. Please read the terms and conditions before completing your payment.
Enquiries: If you submit an enquiry regarding the Smart Aging Prize we will use your information for the purpose of providing you with the information requested.
Application details: We will use your personal information to your application for the Smart Ageing Prize via the site. We undertake this processing because it is necessary to fully assess your application, and if successful, to take steps to for AAL to enter into an Agreement with you (this is our legal basis for the processing).
If the application process requires you to submit personal information relating to your team, the information you have provided may be displayed publicly on the website for other users and applicants to see.
Feedback and surveys: If you agree to give AAL or Nesta feedback or complete a survey, we will use the information to improve our work and activities. We usually use Surveygizmo to process surveys, and they only process your information on our instructions. Surveygizmo operate in the US and comply with the EU-U.S. Privacy Shield Framework. For more information see https://www.surveygizmo.com/privacy/. If you agree to participate in any survey that will form part of any research project, we will tell you at the time you take part how your information will be used for the particular research project or programme, and how long it will be kept for.
Research: If you agree to take part in any research we will use your information for the purpose of that research project or programme. Full details of how your personal information will be used will be given to you at the time you agree to participate; this could include to inform the development of a new prize, project, programme or other initiative, being incorporated into reports or other research outcomes, and may include being publicly displayed on web pages relating to the particular research project or programme.
Online activity: The information that we obtain about your devise helps us to monitor the website and keep it secure and prevent fraud. The cookies we use tell us how you use the site and what pages you have visited. In pursuing these activities, we use our legitimate interest of monitoring and improving the performance of the site and its security, and to help us understand more about our customer’s interests and preferences, and to inform our marketing strategy. Some of these cookies are used for remarketing purposes and, if you agree, will be used to send you tailored advertisements. For more information, see “Cookies” below.
Posts and Communications: If you post any comments on the website, any personal information you agree to provide will be displayed publicly on the website along with your comments.
For all kinds of information collected: Please make sure that any personal details you provide are accurate and up to date, and let us know about any changes. Please get consent first before giving us anyone else’s information.
The nature of Nesta’s work means we often work in partnership with other organisations, however, we will not share your information with any other organisation unless we have your permission first, unless we have a legitimate interest to do so (see section 5 below).
Some challenges or prizes may include the opportunity to collaborate with other applicants, in this situation you will be asked to agree to your information being shared in this way at the time of application.
We may also use your information to carry out analysis and research to improve our publications, events and activities, customise our website and its content to your particular preferences, notify you of any changes to our website or to our activities that may affect you, to prevent and detect fraud and abuse, and to protect other users.
However you choose to engage with or support Nesta, we may retain your information for our own legitimate business interests for statistical analysis purposes, in order to review, develop and improve our business activities. In this situation, we will only keep any personal information if it is necessary to do so, and will always put in place appropriate safeguards, including where possible anonymising or minimising the data retained.
We use a third party to provide cloud based data security, storage and disaster recovery service to backup data that we hold, we currently use Barracuda Networks lncorporated. Barracuda are a company based in the U.S. and store your Data outside the EEA. Barracuda complies with the EU-U.S. Privacy Shield Framework. https://www.barracuda.com/company/legal/privacy
- How long will we keep your information for?
General principle: We will only keep any personal information that you provide to us for as long as is necessary to fulfil the purpose for which you gave us the information and we will securely delete information when it is no longer needed for that purpose, as explained in more detail below.
Events: If you attend a Smart Ageing Prize or Nesta event, we will use your information for the purpose of the event and will only contact you for any other purpose if you have said we can. Nesta will retain your personal information collected for the purpose of the event for 3 years for evaluation and business development purposes to help us understand our audience and reach, and to improve future events.
If you buy a ticket for a Smart Ageing Prize or Nesta event, we will also keep your information in order to tell you about future similar events. If you do not wish us to contact you about future events please let us know by writing to us or emailing us at the at the contact details below.
Consent: We keep records of consent, and any withdrawal of consent, on our files for as long as your personal information is being used in-line with that consent and for a period of 6 years after the consent is withdrawn (unless otherwise requested by you).
Application details: If you apply for the Smart Ageing Prize, and you are successful, you will enter into an agreement with AAL and they will provide further information about how the will continue to process your personal information.
Nesta will keep your information for a period of 6 years from the end of the Agreement Nesta has with AAL for monitoring and evaluation purposes and to tell you about future opportunities for similar prizes.
If you do not want to receive information about future opportunities to apply for similar Prizes, please let us know by emailing us at the contact details below.
Research: If you agree with Nesta to take part in any research your personal information will be kept for as long as it is of value to Nesta and the wider research community, and for as long as may be specified by any external research funder, patent law, legislative and other regulatory requirements. Research data shall be reviewed at least every 5 years to consider its continued value to Nesta, and personal data anonymised or pseudonymised where possible, unless to do so would affect the integrity of the research data and/or its outcomes, or its future value.
To the extent that personal data arising from any research is embodied within a research report or other research outcome, it will be retained in perpetuity as part of the published materials.
Research that supports the development of a prize, project, programme, publication or other research outcome, shall be kept for at least 5 years beyond publication or any other research outcome has been completed. If the research is funded or the subject of any other contract, your personal data may be kept for 6 years after the end of the contract or longer if the contract or funding agreement specifies, which could be up to 12 years after the contract ends.
Posts and communications: any information that you post on the website shall only be kept and displayed for such time as the subject matter to which is relates is publicly displayed.
Processing for statistical analysis purposes: This type of processing will only be undertaken whilst we retain your personal information in line with the principles explained above.
- Who else has access to your information?
As this prize is being run by AAL it will be necessary to transfer any personal data contained within your application to AAL in order to assess your application in accordance with the application terms and conditions. We will also need to share your information with OPUS and any other partners or companies or individuals who may help us operate the prize. For more information please see http://www.aal-europe.eu/about/ http://www.opusltd.com/. We ensure that we have appropriate agreements in place with AAL and OPUS to ensure the safety and security of your information. If we do need to share your information with any other partners in the future we will inform you. We will share your information with judges and assessors who help us to select applications. For information on the judges see http://aal.challenges.org/judges/. If you are selected as a semi-finalist in the prize, we will share your application with coaches to enable them to support the development of your business.
If you register to attend an event or indicate interest in any other activity detailed on the site, we may share your details with the companies/organisations who help us to fund and organise the events or other activities.
Our legal basis for sharing your information with our partners, Judges, assessors, coaches and others who help us run the Smart Ageing Prize is to pursue our legitimate interest of being able to work collaboratively with other organisations and individuals to operate and administer the prize and any associated events or activities. Some of these organisations may process your information in countries outside the EEA, such as the United States, where data protection laws are not the same as in the EEA. Where transfers are necessary to countries where data protection has not yet been declared to be adequate, we rely on GDPR Article 49(1)(c) for these transfers. Rest assured that we will always ensure any transfer is subject to appropriate security measures to safeguard your personal data. Full details of these organisations, confirmation of where they would process your personal information, and details of the steps we have taken to safeguard your personal data will be provided as part of the online data collection process, or displayed on this website when known.
We may share your information within the Nesta group of companies, for the purposes of managing the prize and any associated events. Nesta currently provides all support and services for its subsidiary companies, therefore, our legal basis for sharing your information is to pursue the legitimate interests of shared resources and management reporting between the companies within the group. Our group companies will not process your data outside the EEA unless we notify you otherwise. Details of our group companies can be found here. https://www.nesta.org.uk/nesta-group-companies
Comments, blogs and other information which you post on the site are displayed publicly and can be viewed by other users. Please be careful when disclosing personal information which may identify you or anyone else. We are not responsible for the protection or security of information which you post in public areas
New Method Digital Ltd the developer of this website, will have access to personal information that you provide, including your name and where you work, if provided, solely for the purpose of the administration and maintenance of the website. Nesta has an appropriate agreement in place with New Method Digital Ltd to ensure the security of your personal information.
We may disclose your personal information to law enforcement agencies if required by law (in which case our legal basis for doing this is for compliance with a legal obligation), or to protect or defend ourselves or others against illegal or harmful activities (in which case, our legal basis for doing this is the pursuit of these legitimate interests).
This site contains cookies. Cookies are small text files that are placed on your computer by websites you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to site owners. Most web browsers allow some control of most cookies through browser settings.
The site also uses performance cookies which collect information about how you use the site, such as how you are referred to it and how long you stay on certain pages. This information is aggregated and therefore anonymous and is used to improve the performance of the site. If you want, you can block cookies by changing the settings on your browser. Please note that some of the features of the site may not work if you choose to block cookies.
We also use third party tracking cookies for marketing. These third parties help us to send you tailored advertisements that we think may be of interest to you, based on what parts of the website you have viewed. The advertisements will be shown to you on other search results pages, or on sites within Google’s or any other third-party display network. We do not collect any identifiable information through the use these third-party marketing services.
If you do not wish to receive such advertisements, then you must deactivate these cookies from your account. For more information and links to manage your setting see the https://aal.challenges.org/cookies-policy/
We take steps to protect your personal information and follow procedures designed to minimise unauthorised access or disclosure of your information. If you have a password for an account on this site, please keep this safe and do not share it with anyone else. You are responsible for all activity on your account and must contact us immediately if you are aware of any unauthorised use of your password or other security breach.
- Contacting us, exercising your rights and complaints
You are legally entitled to know what personal information we hold about you and how that information is processed, which includes the right to:
- know what information we hold about you
- ask us to correct any mistakes in your information which we hold
- ask us to delete your personal information
- ask us to stop using your personal information or restrict how we can use it, for example if you feel it is inaccurate or no longer needs to be used by NEL
- to object to us using of your personal information
- to object to any automated decision making that we may do using your personal information
If you wish to contact us for any reason or to know what information we hold about you, or wish to exercise any of your other rights as detailed above, or have any complaint about how we are using your personal information, then please email us using email@example.com or write to us at 58 Victoria Embankment London EC4Y 0DS UK and provide enough information to identify yourself (e.g. name and address or any registration details).
If our information is incorrect or out of date, please provide us with information to update it. If you want us to delete, restrict or stop using any information we hold about you, please explain the reasons why you are asking this. If you are unhappy with how we are using your information, again please explain to us the reasons and we will investigate the matter.
You can also write to the same address if you have a complaint about this policy.
If you are unhappy with how any data rights request or complaint has dealt with you have the right to complain to the Information Commissioner at Wycliff House, Water Lane, Wilmslow, Cheshire SK9 5AF or the following link. https://ico.org.uk/concerns or helpline: 0303 123 1113.
AAL Association 3, Rue de Luxembourg 1000 Brussels Belgium firstname.lastname@example.org
OPUS Communications Ltd a registered company in England and Wales with registration number 07690753 whose address is at 21 Cornflower Terrace, London, SE22 0HH
Nesta Enterprises Limited a company limited by guarantee and registered in England and Wales with company number 08580327. Registered office: 58 Victoria Embankment, London, EC4Y
Nesta, a company limited by guarantee registered in England and Wales with company number 7706036 and charity number 1144091. Registered as a charity in Scotland number SC042833.Registered office: 58 Victoria Embankment, London, EC4Y 0DS